Sculpt Fitness Terms and Conditions

Effective as of 4th August 2025

Please read the following carefully. By joining any class, session, or offering through Sculpt Fitness, you agree to these terms. (Kindly place your initials under each section to confirm that you have read and understood the terms outlined.)

1. Bookings & Cancellation Policy

Bookings are essential to reserve your spot due to limited class sizes.

Please arrive on time so we can start and finish promptly (Many of our ladies have work or school runs!)

If you can’t make to a class, please cancel as early as possible so someone on the waitlist can take your spot.

Late cancellations or no-shows often can’t be filled, meaning members may miss out on a class. Therefore, a no-show or late cancellation (less than 6 hours) will result in your class/session being forfeited and a $20 fee will incur.

2. Payments & Passes

All payments are to be made in advance via PayID and Direct Debit (for subscription).

Casual sessions and class pass are strictly non-refundable. Please take into consideration pack expiry dates when making your purchase.

3. Subscriptions Details

It's an 8-week commitment. Unused sessions do not roll over. Subscriptions are billed fortnightly. You may pause your package once for up to 2 weeks during the 8-week period. Please give at least 1 week's notice where possible. 

Early termination - if you wish to end your subscription early, a minimum of 1 week's written notice is required.

4. Health and Safety

Group fitness classes may include strength, cardio, core, conditioning, mobility, and mindfulness elements. You are responsible for informing your instructor of any injuries, changes in health conditions, or pregnancy prior to class. Options/modifications to the exercises will be offered to keep things safe and manageable while still helping you progress, or seek a medical certificate in order to continue participating in the classes. (Instructor is not a trained medical practitioner. Any Instructor's directions, advice and assistance should not be taken as a substitute for professional medical advice.)

5. Assumption Risk & Liability Waiver 

As with any form of exercise, participation in our fitness classes may involve inherent risks to your health and safety. You agree to follow Instructor's guidance and use equipment safely. You voluntarily accept full responsibility for any injuries, health issues, or other consequences that may arise from participating in fitness classes.

I release 'SCULPT FITNESS' (located on 66 Sunnybank Drive, Point Cook, Victoria, 3030) from any liability or claims that may arise due to participation, unless caused by negligence.

6. Privacy Policy

Sculpt Fitness is committed to protecting your privacy and ensuring that any personal information you share with us is handled respectfully, securely, and in accordance with Australian Privacy Principles.

• What Information We Collect

When you join our classes, programs, or offerings, we may collect the following information:

Full name

Date of birth

Contact details (email, phone)

Emergency contact

Relevant medical conditions, injuries, or pregnancy status

Fitness goals and preferences

Payment details (e.g. PayID reference, not stored directly)

Photos or videos (only with your consent or if you’ve opted in during public events/challenges)

• Why We Collect Your Information

We collect this information to:

Safely tailor sessions to your fitness level, health status, or special conditions

Ensure your wellbeing during training

Contact you regarding class updates, changes, or emergencies

Manage subscriptions and payments

Share progress or testimonials (only with your permission)

Improve our services and offerings

Comply with any legal or insurance requirements

• How Your Information Is Stored

All personal data is stored securely either digitally or in password-protected systems.

Only the head coach (Kelly) has access to your sensitive health and contact information.

We do not share, sell, or disclose your information to third parties unless legally required.

• Photos, Videos, and Social Media

Occasionally, we take group or session photos to share on social media or promotional materials.

You may opt out of appearing in photos or videos by letting us know at any time.

We always respect your choice and privacy.

• Your Rights

You have the right to:

Request a copy of any personal data we have on file

Update or correct your details

Withdraw your consent to be contacted or photographed

Request deletion of your personal data (unless required for record-keeping by law or insurance)

7. Community & Conduct

This is a supportive space for women. Please be respectful, kind, and considerate to fellow members and coaches. Disruptive, rude, or disrespectful behaviour may result in removal from sessions without refund.